Purchasing Groups

Purchasing groups organize seats owned by an organization and define which purchasing agents can manage them.

Key concepts

• Purchasing Agent: A user who buys seats for others and manages assignments.

• Purchasing Group: The organization unit that owns seats.

• Owner Group: The group recorded on each seat/redemption for tracking and permissions.

Visibility and management

• Admins with permission can view all groups that a customer manages as a purchasing agent.

• Admins can view invoice items (seats) for each purchasing group to audit remaining capacity.

Setting the Owner Group on a seat

1. During assignment or in seat details, set the Owner Group to the correct purchasing group.

2. Owner Group drives visibility and reporting for that seat.

Purchasing without a group

• Some stores allow purchasing agents to buy seats without specifying a group at checkout.

• Admins can assign the Owner Group after the order is placed, before assignment.

Related

• Assigning and Transferring NexPort Campus Seats

• Email Redemption Links for Seats

• Returns and Refunds for Seats

• Orders & Fulfillment